Administrative Technician for the Fundraising Area (Sick Leave Cover)

Administrative Technician for the Fundraising Area (Sick Leave Cover)

REF. 26-151_MS_CS

About the research group

The IDIBELL Communication and Fundraising Unit works to strengthen the institute’s institutional image, bring research closer to society and mobilise resources to support scientific activity.

Specifically, the Fundraising Area focuses on generating the philanthropic resources and strategic partnerships needed to accelerate biomedical research and translate its results into better health outcomes for people. We work to connect society with science by creating opportunities for collaboration among citizens, companies, foundations, associations and major donors who wish to contribute to the development of new diagnostic methods, treatments and solutions to major health challenges.

IDIBELL’s Fundraising Area structures its activities around two complementary areas of work: donation management and sponsorship management. In the area of donations, the unit promotes fundraising from individuals, foundations, companies, associations and major donors. Regarding sponsorships, the unit supports researchers and the organisation in securing, formalising and managing partnerships with companies and other organisations that provide funding for scientific, training and outreach activities.

About the role

IDIBELL’s Fundraising Area is looking for an Administrative Technician to join the team on a temporary basis and provide administrative support for the management of donations, sponsorships and fundraising initiatives.

The selected candidate will be responsible for managing the administrative process involved in formalising sponsorships and donations, which consists of three stages: liaising with researchers, sponsors and donors to obtain the information required to open a case file; providing administrative support throughout the entire process (preparing the relevant documentation, registering the agreement in the institutional ERP system, etc.); and closing the sponsorship or donation file (coordinating with the Finance Department to verify its registration and invoicing, preparing the documentation requested by sponsors to justify their contribution, etc.).

In parallel, the selected candidate will support the Communication and Fundraising Unit with its day-to-day administrative tasks, including handling phone calls, managing purchasing processes and supplier relation, maintaining donor and partner databases, and providing support for activities organised by the Unit.

Job requirements

Professional experience

• A minimum of two years' experience in administrative roles.
• Experience in database management, record updating and information processing.

Education and training

• A degree in Administrative Management, Business Administration and Finance, or an equivalent qualification.

Technical & soft skills

• Proficiency in Microsoft Office, particularly Excel and Word.
• Highly organised, detail-oriented and discreet when handling personal and confidential data.
• Strong written communication skills and a service-oriented approach when dealing with donors and partners.
• Ability to work effectively under tight and non-negotiable deadlines.

Languages

• Fluency in Catalan and Spanish, both spoken and written.
• Functional level of English (the role involves communicating with researchers, sponsors and donors in English).

We will value, but not required

• Experience in donation and sponsorship procedures.
• Experience using Fundanet.
• Experience with fundraising CRM systems or email marketing tools.

What do we offer

• No. of positions: 1
• Estimated start date: As soon as possible
• Contract duration: Temporary contract to cover a sick leave.
• Estimated annual gross salary: 27.661€
• You will be part of a multicultural team. We have a fun loving and friendly international work environment.
• Flexible working schedule - We know you have a life outside of work and we will work with you to make sure it's kept that way.
• Possibility to work some days in remote -Teleworking
• 26 working days of holiday per year
• System of accumulated hours for employees, from 88 to 104 hours depending on the year (11 to 13 working days), to attend to personal matters.
• Paid leave package
• Benefits of constant training are offered
• We offer and promote diverse and inclusive conditions. Applicants are made free from any discrimination. Specifically IDIBELL works to improve gender equality in all areas with the aim of achieving gender balance, but maintaining the most scrupulous respect to any choice at the level of gender identity. Please express yourself freely, safely and non-binarily, if that's the case.

Deadline: Please submit your application by 13/11/2026

Data protection notice

In compliance with the obligations established in the General Regulation of Data Protection (RGPD), which is the Regulation (EU) 2016/679 of the Parliament and of the Council, of April 27, 2016, and the Organic Law 3/2018, of December 5, Protection of Personal Data and guarantee of digital rights, it is reported that the Institut d'Investigació Biomèdica de Bellvitge (IDIBELL), CIF G58863317, with address Av. Granvia de l'Hospitalet, 199-203, 08908, L'Hospitalet de Llobregat, will process your personal data, as the controller, to apply for the position, maintain communication concerning the status of the candidature, to access the delivered CV; to compare that your data is in accordance with the offers announced by IDIBELL and to verify, where appropriate, that the information provided is accurate. You can find more information in our Privacy Policy at https://idibell.cat/en/privacy-policy-2/, request more information about the data processing carried out and exercise your rights of access, rectification, deletion, opposition, portability, limitation of processing by sending a request at email: dataprotection@idibell.cat. If you consider that you have not obtained satisfaction in exercising your rights, you may submit a claim to Catalan Data Protection Authority.

Our institute

IDIBELL is a research center that integrates the biomedical research of the Bellvitge University Hospital (HUB), the Catalan Institute of Oncology (ICO), and the University of Barcelona in the Bellvitge Campus (UB), and the Viladecans Hospital (HV). The research focuses of IDIBELL are cancer, neuroscience, translational medicine and regenerative medicine. Research, innovation and society are the pivots on which researchers work every day in order to improve the quality of life of citizens.

Observations:

The 'HR Excellence in Research' award represents IDIBELL’s commitment to the implementation of Human Resources policies, which oversee the attracting and development of talent in an open, transparent, and based on personal merit, in alignment with the principles of the European Charter for Researchers and the Code of Conduct for the Recruitment Researchers (Charter and Code).

IDIBELL is committed to the principles of the Code of Conduct for the Recruitment of Researchers of the European Commission and the implementation of open, transparent and merit-based recruitment (OTMR).

• Bases de la convocatoria