Administrative "Finestra Unica" - (Sick Leave Cover)

Administrative "Finestra Unica" - (Sick Leave Cover)

REF. 26-145_MS_PC

About the research group

The “Finestra Única” in Bellvitge's USRC is a system designed to enhance the management of medical care requests across different healthcare levels, such as primary care, hospitals, and specialized services. This model aims to optimize coordination between units, reduce response times, and ensure that medical referrals comply with agreed criteria among specialties. It integrates information into the clinical history and uses validated messaging technology among professionals to improve care quality while minimizing unnecessary patient travel.

About the role

• Administrative support to the members of the unit.
• Control and registration and follow-up of documents managed by the unit.
• Attention to researchers and follow-up of their needs.
• Attention to companies and partners in all matters related to clinical trials and other contracts.
• Call management.
• E-mail management.

Job requirements

Professional experience

• Experience as an administrative assistant

Education and training

• CFGM in Administration or similar

Technical & soft skills

• Organizational and analytical skills
• Proactivity and dynamism
• Ability to work both as part of a team and independently based on objectives.
• Resolving capacity
• Constant concern for improvement
• High learning capacity
• Ability to use and learn specific biomedical research management software.
• Good command in Microsoft office tools

Languages

• Good command of the English language

• Good command of the Catalan language

We will value, but not required

• Valuable experience in the biomedical research sector, but not a must.
• Professional experience in the research field and/or in a research center or pharmaceutical company

What do we offer

• No. of positions: 1

• Estimated start date: As soon as possible

• Contract duration: Temporary contract to cover a sick leave.

• Estimated annual gross salary: 20.321,38€

• You will be part of a multicultural team. We have a fun loving and friendly international work environment.

• Flexible working schedule - We know you have a life outside of work and we will work with you to make sure it's kept that way.

• Possibility to work some days in remote -Teleworking

• 26 working days of holiday per year

• System of accumulated hours for employees, from 88 to 104 hours depending on the year (11 to 13 working days), to attend to personal matters.

• Paid leave package

• Benefits of constant training are offered

• We offer and promote diverse and inclusive conditions. Applicants are made free from any discrimination. Specifically IDIBELL works to improve gender equality in all areas with the aim of achieving gender balance, but maintaining the most scrupulous respect to any choice at the level of gender identity. Please express yourself freely, safely and non-binarily, if that's the case.

Deadline: Please submit your application by 23/11/2026

Data protection notice

In compliance with the obligations established in the General Regulation of Data Protection (RGPD), which is the Regulation (EU) 2016/679 of the Parliament and of the Council, of April 27, 2016, and the Organic Law 3/2018, of December 5, Protection of Personal Data and guarantee of digital rights, it is reported that the Institut d'Investigació Biomèdica de Bellvitge (IDIBELL), CIF G58863317, with address Av. Granvia de l'Hospitalet, 199-203, 08908, L'Hospitalet de Llobregat, will process your personal data, as the controller, to apply for the position, maintain communication concerning the status of the candidature, to access the delivered CV; to compare that your data is in accordance with the offers announced by IDIBELL and to verify, where appropriate, that the information provided is accurate. You can find more information in our Privacy Policy at https://idibell.cat/en/privacy-policy-2/, request more information about the data processing carried out and exercise your rights of access, rectification, deletion, opposition, portability, limitation of processing by sending a request at email: dataprotection@idibell.cat. If you consider that you have not obtained satisfaction in exercising your rights, you may submit a claim to Catalan Data Protection Authority.

Our institute

IDIBELL is a research center that integrates the biomedical research of the Bellvitge University Hospital (HUB), the Catalan Institute of Oncology (ICO), and the University of Barcelona in the Bellvitge Campus (UB), and the Viladecans Hospital (HV). The research focuses of IDIBELL are cancer, neuroscience, translational medicine and regenerative medicine. Research, innovation and society are the pivots on which researchers work every day in order to improve the quality of life of citizens.

Observations:

The 'HR Excellence in Research' award represents IDIBELL’s commitment to the implementation of Human Resources policies, which oversee the attracting and development of talent in an open, transparent, and based on personal merit, in alignment with the principles of the European Charter for Researchers and the Code of Conduct for the Recruitment Researchers (Charter and Code).

IDIBELL is committed to the principles of the Code of Conduct for the Recruitment of Researchers of the European Commission and the implementation of open, transparent and merit-based recruitment (OTMR).

• Bases de la convocatoria